Introduction
A missing relieving letter, experience certificate, unresponsive HR, a BGV vendor asking for some document that you are not sure you can get - these are situations for which career documentation services exist. You should not have to solve this problem alone, and it should not be the deciding factor that makes you not take up a job because a former employer is unresponsive, difficult to deal with or even bankrupt.
Career documentation services help you present, verify and produce employment related documents such as relieving letters, salary slips, form 16, PF statements and experience certificates that may be a part of background verification, job onboarding or income proof requirements. This service is meant for people who may have documentation gaps, disputes or complexities in their work history that prevent them from showcasing their credentials effectively - such as independent contractors, working professionals, and individuals at a conflict with their past employer. How it works is by recognising what a particular BGV vendor or company will require and creating a verifiable paper trail based on the proofs available with you.
Below you will find what is included, who it is for, how it works, and what to do if your situation is more complicated than a simple documentation gap.
What Does Career Documentation Service Cover?
What it covers: covers guidance and support in case a previous employer is delaying or refusing to issue a relieving/experience letter.
The problem it solves: solves the issue of BGV and onboarding getting stuck due to this reason, and people not knowing how to formally request this document.
How it's different: we don't just advise to "follow up with HR", but help draft a request, and advise on alternate proof in case this request is denied
What it covers: covers reviewing what a particular BGV company/employer is asking for, and helping prepare a documentation package that fulfills their requirements.
The problem it solves: solves the issue of most BGV rejections/delays being due to paperwork issues, and not the candidate's actual work history.
How it's different: we prepare documentation based on what Indian BGV companies typically ask for.
What it covers: covers obtaining and verifying PF statements that can be used to prove employment dates.
The problem it solves: solves the problem of this particular kind of proof not being dependent on the ex-employer's cooperation, and being available in most cases where other documents are not.
How it's different: we help ensure that this information is interpreted correctly to not conflict with any other documentation.
What it covers: covers checking the correctness of Form 16, and reconciling any discrepancies with income stated by the candidate and expected by a BGV company/visa.
The problem it solves: solves the problem of income verification being a frequent requirement for onboarding/visas, and errors here causing delays.
How it's different: we advise on the contents of Form 16 and help ensure there are no errors before the form is submitted.
What it covers: covers helping compile a verifiable work history for candidates that do not have standard employment documentation/invoices for their past work (invoices, contracts, bank statements, GST statements, etc.)
The problem it solves: solves the problem of such candidates having real work experience, but not being able to prove it in a way that most documentation consultants can.
How it's different: this is the primary need for documentation support among freelancer and family business workers, which most consultants do not address.
Who This Is For
If your new employer's BGV process is stuck waiting on a document your previous company hasn't sent, this is the most common — and most fixable — situation we handle.
Professionals Onboarding a New Company: If your new client’s BGV process is stuck due to a document that your ex-organization has not released, this is the most common scenario that we deal with.
Individuals in Employer Disputes: If a former employer withholds documents due to disputes, notice period disagreements, or carelessness on the part of the employer, we help you understand your rights and build your case around it.
Freelancers & Family Business Workers: If you have not been issued any documents by an organization that you worked for on a contractual or informal basis, we help you build a paper trail that your BGV partner can verify and accept.
This is especially right for you: if you have gaps in your documentation, problems with a former employer, or a non-traditional work history that needs verification.
Our Approach
01
Documentation Review
We start by looking at what you have and what the particular BGV vendor, employer, or process asks for.
This is important as most delays are caused by mismatch rather than absence, so having an understanding of the specification first will save you time later.
You are given a clear idea of what is missing, as opposed to what needs to be restructured or requested differently.
02
Gap Resolution
For any missing documents, we help you formally request them from a previous employer, or find any acceptable alternative proof (PF records, salary credits, tax filings) if direct cooperation isn't possible.
This is where dispute cases and freelancer cases differ from standard cases - the strategy is adapted based on why the document is missing.
You have a precise action plan, opposed to a general list of what documents you need to submit.
03
Verification & Submission Support
With your documentation set complete, we help you verify consistency across all documents before submitting, so a BGV vendor or HR team doesn't flag a mismatch which could've been caught earlier.
This is important as a single mismatched date or figure across documents is one of the most common causes of BGV rejection.
You can submit your documentation with confidence that your paperwork tells a single consistent story.
Where We're Honest About What We Don't Disclose
We don't publish client testimonials or specific success-rate figures on this page, because we don't have any verified/publishable numbers at this moment and various security concern, and we'd rather tell you that straight, instead of making up anything. We do know that we've been doing this for over 20 years, across a plethora of BGV, dispute, and freelancer documentation cases, and, the above process reflects what we've come to know.
If you'd like to talk about how we would handle a scenario pertaining to your work before you commit to anything, that is what the WhatsApp and call options below are for.
Why Choose Us for Career Documentation Services
01
20+ Years of Documentation Experience
We've been doing this work long enough to know how BGV vendors, HRs, and employers have been behaving.
02
We Specialize in the Hard Cases
Disputes, missing employers, freelance work history, etc. are the cases, which most consultancies redirect you from, and which we specialize in
03
Cross-Service Awareness
Since, we also provide visa documentation services, we know when a document you are preparing for BGV, can, perhaps, serve a dual purpose.
04
Pan-India Support
Wherever you are based in India, we can provide our services, the list of cities we support for documentation expand every month.
05
No Guesswork on Requirements
We can work around what BGV vendors and employers ask for, not on a generic template.
We are the right fit if you have any documentation of employed work, even if it is incomplete, disputed, or of a freelance nature, we are confident we can help you build a version of it that will pass.
Pricing
Documentation cases differ too much in terms of complexity - from simple missing relieving letters to multi-document disputes cases - for us to publish a standard fee here in good conscience
What we can tell you: The complexity is assessed according to the number of documents involved and the intricacy of your particular case (simple absence of a document versus contention on the part of the employer). Please WhatsApp or call and share a brief description of your case and we will be happy to provide you with a quotation with no obligation.
Frequently Asked Questions About Career Documentation Services
A formal written request for the same may suffice. Else, proof of your employment in the form of PF contribution, salary credit details or Form 16 may be presented along with your request to the BGV vendor or prospective employer.
Most BGV vendors require relieving/experience letter along with salary slips/Form 16 and PF contribution statements as proof of employment at any given organization. These documents may have specific requirements as per the vendor and/or employer. It is important to present your documents in a manner that aligns with the requirements of the BGV process.
In many cases, documents such as PF contribution details, salary credit details or Form 16 may be used as a proof of employment. Whether the said documents suffice for the purpose of BGV will depend on the requirements of the BGV vendor.
Invoices, signed contracts, bank statements showing regular client payments and GST information may be collated and presented in a manner similar to that of a traditional employee.
This is a fairly common problem and may occur due to delay in PF contribution by the employer or due to change in employment. It is best to consult your previous employer and sort the discrepancy prior to submitting your documents for BGV since mismatch in employment dates is one of the primary reasons for BGV rejection.
While not mandatory in most cases, Form 16 is often required by employers as a proof of income for the purpose of BGV or for onboarding onto their system, particularly when the income details in the Form 16 and those declared by the candidate do not match.
Cases where minimal documentation is required are usually processed faster than cases where a dispute needs to be resolved between the employer and employee (particularly in cases where the former refuses to cooperate). We will be able to provide you with a clearer idea as per your case before you finalize your request.
We are able to assist with documents required for both BGV as well as visa processing. There are documents (Form 16 and proof of income) that may be required for both processes. In some cases, these documents may be presented in a manner that satisfies both.
New Delhi, India